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Document Controller

Job Description

Overview

We now wish to recruit Document Controller for a Pharma client in Waterford. The Document Controller will be working as part of a Process Development team working with Trackwise and electronic documentation systems.

 


Responsibilities

  • Manage documentation records for projects in compliance with all quality and regulatory requirements
  • Use of Trackwise and electronic documentation systems to uploading external documents to EDMS
  • Check document for compliance with project requirements, issuances of document, update registers and manage all incoming & outgoing documents
  • Ensure all the relevant documentation are registered / maintained in the electronic Document Management System
  • Ensure adherence to the company’s document control procedures and quality system
  • Provide administrative support to Engineering and Projects departments
  • Awareness & understanding of applicable company procedures
  • Project filing/document handover process
  • Project filing/archiving process
  • Copy, scan and store documents
  • Review and update technical documents (e.g. manuals and workflows)
  • Distribute project-related copies to internal teams
  • File documents in physical and digital records
  • Create templates for future use
  • Retrieve files as requested by employees and clients
  • Manage the flow of documentation within the organization
  • Maintain confidentiality around sensitive information and terms of agreement
  • Prepare ad-hoc reports on projects as needed
  • Project filing/document handover/archiving
  • Awareness & understanding of applicable company procedures

Qualifications

Requirements:

  • 2-5 years Document Control within regulated industries
  • Experience with document management systems (EDMS/Collaboration systems)
  • Proficiency in MS Office and Adobe
  • Ability to understand technical concepts and work with technical departments and personnel to achieve goals
  • Well organised, self-motivated, excellent interpersonal and communication