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Contracts Administration Manager

Job Description


We currently have a requirement for a Contracts Administrator Manager for a construction project in Poland. The successful candidate will be equally capable of working independently or as part of a larger team and will report directly to the Project Director. 


  • Input in to the Contract Strategy Plan and align it to Client requirements, the Head Contract, PM Group’s scope of services, contract conditions and design deliverables. 
  • Input in to the procurement and tendering of contract works packages.
  • Assign packages to Contract Administrators to procure to award.
  • Ensure Contract Documents are fully executed, returned to correct parties and copies retained for reference.
  • Ensure that all contracts are in place prior to commencement of construction.
  • In collaboration with the construction manager ensure contracts are managed and administered in accordance with project procedures, schedule and budgets.
  • Ensure that the Construction Management team and specifically the various Package Owners understand the obligations & provisions of the respective contracts.
  • Ensure that the contractor meets its contractual obligations.
  • Ensure that proper documentation is kept to facilitate audits.
  • Obtain and retain register of Contractor insurance certificates and keep up to date.
  • Ensure implementation of the Site Work Instructions and Site Variation Orders Procedures.
  • Generate Payment Certificate procedure in line with clients and contract requirements and review payment certificates prior to issue for payment.
  • Ensure Contract Administrators hold monthly commercial meetings with contractors.
  • Assist and oversee the Final Account agreement and ensure final certificate is issued.
  • Input in to and oversee the monthly cost report for incorporation within the monthly Construction Report.
  • Generate contract close out procedure.
  • Generate & issue Practical Completion Certification to all contractors. 
  • Generate issue and ensure contractor executes Form of Release.
  • Generate & Issue Final Completion Certificate to each respective contractor.
  • Ensure safe storage of records to archives following completion of the project.


  • Educated to Degree Level. 
  • Additional Professional Qualifications desirable.
  • At least 10 years’ experience in Contract Administration.
  • Proven ability to contribute to the development of project implementation and associated contractual strategies for large-scale projects.
  • Have undertaken multiple projects within the Life Sciences, Food, Mission Critical & Data-Centres, etc. 
  • Excellent inter-personal and communication skills.
  • Excellent organisational skills with an ability to produce accurate work to project deadlines.